NOTICE NUMBER 33 /2026 - SCM ADMINISTRATOR

Closing Date: 07 April 2026
Salary: SALARY SCALE: Post Level T9: R249 585, 84 – R323 959, 20 per annum

SCM ADMINISTRATOR
DEPARTMENT: FINANCIAL AND COMPLIANCE SERVICES

DIVISION: FINANCIAL SERVICES
SECTION: SUPPLY CHAIN MANAGEMENT
PERMANENT

SALARY SCALE: Post Level T9: R249 585, 84 – R323 959, 20 per annum
Additional Benefits: Medical aid (optional), Pension, 13th cheque

REQUIREMENTS

A relevant 3-year tertiary qualification, preferably in SCM / Logistics / Procurement or Finance
Computer Literacy: MS Office proficiency
Code B driver’s license
Municipal Minimum Competency for Supply Chain Management qualification or to be compliant in 18 months of appointment
2 - 5 years relevant experience.

KEY COMPETENCIES

Financial Process Management - Ability to support an effective, economic and efficient SCM function through financial processes.
Knowledge of municipal financial systems and applicable legislation
Must be able to work under pressure and handle conflict
Strong written and verbal communication skills
Ability to handle confidential information with integrity

KEY PERFORMANCE AREAS

Maintain and update the contract register.
Maintain and update all relevant SCM registers.
Conduct performance evaluations for all contract-related payments.
Manage the administration of the Bid Evaluation Committee.
Lead tender evaluations and draft comprehensive tender evaluation reports.
Reconcile bidding documents, including requisitions, purchase orders, and tax invoices, for submission to the expenditure department for payment processing.
Responsible for the opening and accurate recording of bids and tenders.
Ensure the submission and maintenance of all Declarations of Interest for Municipal Officials and Councillors.
Review declarations of interest in accordance with SCM Regulation 46 and update the Declarations Register.
Review declarations of gifts received in accordance with SCM Regulation 46 and update the Gifts Register.
Monitor the lapsing of validity periods and prepare documentation for the approval of extensions of validity periods.
Manage the procurement of goods and services below R300,000, ensuring strict compliance with Council policies regarding acquisition and demand management. This includes, but is not limited to, preparing quotation documents, recommending preferred suppliers, and capturing purchase orders.
Collect and analyse data, assess user requirements, verify fund availability, and implement the annual procurement plan.
Address all inquiries promptly and professionally, adhering to established customer service standards and objectives.
Ensure all audit-related matters are addressed, and implement necessary remedial actions.