NOTICE NUMBER 82/2025 - SCM ADMINISTRATOR

Closing Date: 25 July 2025
Salary: Post Level T9: R249 585, 84 – R323 959, 20 per annum

SCM ADMINISTRATOR

DEPARTMENT: FINANCIAL AND COMPLIANCE SERVICES

DIVISION: FINANCIAL SERVICES

SECTION: SUPPLY CHAIN MANAGEMENT

PERMANENT

REQUIREMENTS

• A relevant 3-year tertiary qualification, preferably in SCM / Logistics / Procurement or Finance
• Computer Literacy: MS Office proficiency
• Code B driver’s license
• Municipal Minimum Competency for Supply Chain Management qualification or to be compliant in 18 months of appointment
• 2 - 5 years relevant experience.

KEY COMPETENCIES

• Financial Process Management - Ability to support an effective, economic and efficient SCM function through financial processes.
• Knowledge of municipal financial systems and applicable legislation
• Must be able to work under pressure and handle conflict
• Strong written and verbal communication skills
• Ability to handle confidential information with integrity

KEY PERFORMANCE AREAS

• Maintain and update the contract register.
• Maintain and update all relevant SCM registers.
• Conduct performance evaluations for all contract-related payments.
• Manage the administration of the Bid Evaluation Committee.
• Lead tender evaluations and draft comprehensive tender evaluation reports.
• Reconcile bidding documents, including requisitions, purchase orders, and tax invoices, for submission to the expenditure department for payment processing.
• Responsible for the opening and accurate recording of bids and tenders.
• Ensure the submission and maintenance of all Declarations of Interest for Municipal Officials and Councillors.
• Review declarations of interest in accordance with SCM Regulation 46 and update the Declarations Register.
• Review declarations of gifts received in accordance with SCM Regulation 46 and update the Gifts Register.
• Monitor the lapsing of validity periods and prepare documentation for the approval of extensions of validity periods.
• Manage the procurement of goods and services below R300,000, ensuring strict compliance with Council policies regarding acquisition and demand management. This includes, but is not limited to, preparing quotation documents, recommending preferred suppliers, and capturing purchase orders.
• Collect and analyse data, assess user requirements, verify fund availability, and implement the annual procurement plan.
• Address all inquiries promptly and professionally, adhering to established customer service standards and objectives.
• Ensure all audit-related matters are addressed, and implement necessary remedial actions.

SPECIAL CONDITIONS ATTACHED TO THE POST:

• Ability to work extended hours and during emergencies as required.
• Demonstrated accuracy in numerical tasks and calculations.
• Proven ability to manage deadlines effectively to ensure compliance with all statutory requirements.
• Comprehensive understanding of the municipal finance management environment and the critical service delivery role of local government.
• In-depth knowledge of municipal government and administration, including the relevant statutory and regulatory framework.
• Extensive knowledge of Supply Chain Management principles and practices within the local government context.
• Possess a high level of integrity, responsibility, and discretion when handling confidential information.
• Capacity for accurate record keeping and meticulous reporting.
• Excellent organisational and administrative skills.

NOTICE NUMBER 76 /2025 - PROJECT MANAGEMENT AND HUMAN SETTLEMENTS ADMINISTRATOR

Closing Date: 18 July 2025
Salary: Post Level T6: R162 855, 96 – R211 406,04 per annum

PROJECT MANAGEMENT AND HUMAN SETTLEMENTS ADMINISTRATOR

DEPARTMENT: INFRASTRUCTURE MANAGEMENT

DIVISION: PMU AND HUMAN SETTLEMENTS

PERMANENT

REQUIREMENTS

• Grade 12
• 1-2 years administrative experience.
• Computer literacy (MS Office proficiency)
• Construction Administration/data capturing will be an advantage
• Drivers licence will be an advantage

KEY COMPETENCIES

• Good database management skills.
• Attention to detail.
• Good Communication skills (Written and Verbal).
• Ability to work with public members.

KEY PERFORMANCE AREAS

• Provides administrative support and communicate with technicians, consultants and other authorities pertaining to PMU information.
• Register and capturing all labour-intensive projects on the various reporting systems.
• Processing of work orders of services, repairs and maintenance, insurance claims and capital jobs timeously
• Monthly reporting to the PMU Manager and Senior Manager: Infrastructure management with regards to projects
• Contract administration and filing
• Handling departmental correspondence 
• Liaise with SCM for works material and tools
• Perform Human Settlement Initiatives for the Laingsburg Municipality.

NOTICE NUMBER 81/2025 - ACCOUNTANT: REVENUE

Closing Date: 25 July 2025
Salary: Post Level T12: R391 643, 04 – R508 373,52 per annum

DEPARTMENT: FINANCE AND COMPLIANCE SERVICES

DIVISION: FINANCIAL SERVICES

SECTION: REVENUE

REQUIREMENTS

• A relevant 3-year tertiary qualification, preferably a National Diploma or BCom with financial accounting as a major subject
• 2-5 years relevant revenue experience
• Computer Literacy: MS Office package
• A valid Code B driver’s license

KEY COMPETENCIES

• Ability to conducts financial duties according to prescribed norms and standards under the general direction of an experienced Manager
• Good working knowledge and experience of applicable local government legislation (e.g. MSA, MFMA), and others as applicable
• Applicants must be literate in at least two of the three official languages of the Western Cape.

KEY PERFORMANCE AREAS

• Administer revenue enhancement and credit control policies and procedures in accordance with legislative requirements
• Implementing council’s credit control policy for overdue debtor’s accounts and perform credit control duties.
• Coordinating the recording and processing procedures of debt collection measures against services rendered.
• Manages and controls specific administrative procedures and sequences associated with debtors.
• Co-ordinates and controls tasks/activities associated with controlling personnel performance, productivity and discipline.
• Verifying monthly bank reconciliation and cash reconciliations through identifying and correcting discrepancies between cash book and bank statement.
• Analysing transactional recording (reports generated by the Consolidated Billing System), Debtors reports and summaries and processing adjustment to entries.
• Running system functionality to upload billing data to individual debtor account by using all segments of MSCOA
• Providing support with regards to the consolidation of Income transactional information to facilitate the production of Financial Statements.
• Preparing statistical reports depicting short to medium term cash flow trends inclusive of explanations to support specific deviations.
• Interacting with the internal/external auditors and makes available information, supporting documentation and proof of approval guiding specific recordings, adjustments and allocation of Account receivable transactions.
• Reconciling cash receipted and proceeding with the posting and balancing of General Ledger
• Generating reminder notifications for circulation to overdue debtors and/or communicating, calculating and establishing payment terms and conditions with defaulters.
• Generating Debtors Age Analysis reports and checks the status of accounts with a view to referring arrear/overdue accounts for further action.
• Preparing and/or approving correspondence and calculations of rates due on properties and buildings, forwarding to legal professionals to facilitate the preparation of specific contractual documentation.
• Attending to queries related to the calculations of penalties/interest on and providing explanations to clients
• Issuing rates certificates to support the transfer/sale agreement and providing payment terms and conditions.
• Providing guidelines/guidance to personnel on the application of procedures.
• Implementing remedial measures/corrective action to align performance and outputs against agreed standards.
• Appraising performance levels, setting objectives and measuring accomplishment or establishing reasons for non-conformance. Supervising the annual indigent verification and application processes. Supervising all prepaid related services in the Laingsburg Municipal area.
• Responsible for monthly, quarterly and yearly reporting to Provincial, National Government and Treasury.
• Monitor monthly, quarterly and yearly reporting on the different reporting mechanisms of the Budget |Processes.
• Supervising subordinates and meeting ser deadlines.
• Any other duties assigned by the Manager Financial Services